Export documents from search results

Group leaders and members can export base or rendition documents from search results. For more information about rendition documents, see Work with renditions.

Note: Your administrator must enable the Export feature on the Security > Features page. Also, your administrator must grant Write permissions for the Manage Documents – Exports field on the Security > Administration page.

To export base documents from the Documents page:

To enable the Export option, select at least one document in the search results in the List pane.

On the Tools menu, select Export.

In the Export dialog box, on the Define export page, enter a name and an optional description of the export job, and then click Next.

Note: Users who are not administrators can export only native files. Administrators can also select the Custom and MDB Classic export types. For more information, see the following topics: Export using the Custom export type and Export using the MDB Classic export type.

On the Output page, to define how the files should be organized into folders in the export, select one of the following options.

As currently foldered: The exported file structure is the same as in the application, but is stored under the Native root folder.  

Flattened – max files per folder: The files are stored in the Native root folder, with subfolders numbered 0001, 0002, 0003, etc.  Files are sorted by name.  The application renames duplicate file names using the docid.ext convention.

Click Next, and then click Save.

After exporting files, you can download them from the Manage Documents > Exports page. Leaders and Members can see only the exports that they submitted. They cannot run any additional exports from the Exports page.